GP Payments - ICB

If a supplier needs to be deactivated from a GP Practice, the ICB should, in the first instance, send an email to an NHSE Regional Approver with the following details:

• Supplier’s name and number
• ICB organisational code
• Practice (ODS) Code
• Vendor site reference (VSR) that requires deactivation 
• Updated supplier name and number
• VSR that requires to be aligned to the GP practice

Please note, if a new bank account has not yet been set up, the ICB will need to ask the GP Practice to submit a banking declaration form to PCSE. The process can be found here. 

What happens next?

NHS Regional Approver

NHS Regional Approver will request the supplier deactivation on Oracle directly to the NHS SBS supplier maintenance team via email. This email should include all the details that the ICB has provided alongside the X24 VSR details and site for the given practice.

NHS SBS
An approved contact from NHS SBS will email PCSE at pcse.payments@nhs.net, with a subject header of “VSR Change – Supplier Deactivation”. 

Please note, this is the generic PCSE Payments mailbox.

PCSE
PCSE will undertake relevant checks and, where necessary, will update the VSR code on PCSE systems.

• If no update to the VSR is required, PCSE will confirm to NHS SBS that supplier deactivation can be actioned in ISFE.
• If a change to the VSR is required, PCSE will confirm to NHS SBS that the VSR has been updated accordingly and that supplier deactivation can be actioned in ISFE.

To stop a payment please download the Stop Payment Instruction template, complete the required details and send it to the Payments team at pcse.payments@nhs.net.

Please note, this instruction needs to be sent from a contact who is listed on the authorised signatory list.

An authorised contact at the commissioner needs to submit an email instruction to pcse.payments@nhs.net to notify PCSE of the levy rate change to be actioned. Please note this only applies for areas that PCSE process the levy deductions for.

The cut-off time for the submission of Contract Variations on PCSE Online for approval is by midnight. Please note that this is in relation and applies to the contractual payment date and therefore would need to be submitted 9 working days before this date.

At the beginning of a financial year you will be able to set APMS/PMS baselines through PCSE Online. You will also be able to store practice information for annual reviews and submissions, view the payment history for a practice and use the previous year’s figures to set a new practice baseline.

Commissioners are now responsible for this and they must complete these 9 days before the contractual payment date. 
Once submitted, adjustments will be included in the practice’s next payment run.

PCSE Online can be used to search for a practice in your area and view their Quality and Outcomes Framework aspirational and achievement figures. Your QOF adjustments will be processed as CQRS adjustments, and not processed through PCSE Online, but you will still see these entries on you PCSE Online statement.

There is no change to how QOF payments are processed, but the ability to view the information will now be in PCSE Online.