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Temporary patients - GMS3 forms

We have been receiving Registration from the NHS app, some of these are completed overseas and it shows their registration type as Immigrant registration, which option we use temporary or regular patient?

The immigrant registration type is reserved solely for people arriving in the country from overseas and have never been registered before. If the patient is going to be here for longer than 3 months, then they will be a regular registration. If they plan to be here for less than 3 months or are seeking medical help within 24 hours, then you can register them as temporary patient. https://pcse.england.nhs.uk/services/medical-records/temporary-resident-forms-gms3

I am trying to submit GMS3 forms via PCSE Online but am unable to as it says the file size is too large, what should I do?

The maximum size of an individual file is 5MB but you can upload 10 individual files. The practice does not need to send the full history, only what’s pertinent to the GMS3.

How can I order GMS3 (Temporary resident) forms?

Log into PCSE Online and order GMS3 forms from the Supplies section. 

In order to access the Supplies section of PCSE Online, you will need Practice Order Entry Clerk role. If you do not have this role, please speak to your Practice's Main Contact who can assign the role. 

We have received a GMS3 form for a patient that is not registered at my practice

Please visit the Contact Us page and complete a new Medical Record Movement enquiry.

How do I send GMS3 forms (temporary residence forms)?

GMS3 forms can be scanned and uploaded to the records section of PCSE Online by selecting ‘Submit GMS3 Forms’ on the screen header. The upload facility is on the left-hand side of the page.  Please ensure all sides of the form are scanned. Save each patient form as a separate PDF file and include the patient's name in the file name.

Alternatively, if you don't have any scanning facilities, you can request a label for GMS3 forms through the records section of PCSE Online and send the forms in shipping bags. To order a label please:

  1. Log in to PCSE Online
  2. Click ‘Records’ on the menu bar and then click ‘Submit GMS3 forms’.
  3. On the right-hand side, there will be a box called ‘CitySprint collection’.
  4. Select how many labels you would like by using the plus and minus buttons (just one label is needed per shipping bag but you can put multiple GMS3 forms into one bag).
  5. Click the ‘Request tracking label(s)’ button.

The label(s) will then be delivered to you on your usual CitySprint visit.

 

Please note not all GP's use the same systems to share information, and GMS3 forms and other records will not always be able to be sent electronically.

Some patients may be registered with OOA Nations and the GMS3 forms need to be sent to them so they can be forwarded to the GP's in Scotland/Wales/Northern Ireland & Isle of Man.

Some patients won't be currently registered with any GP and the forms are stored until the patient registers with a new practice.